The subject line is one of the most important parts of an email as it gives recipients an idea of what the email is about. When you address multiple persons in an email, make sure that the subject line is clear and concise. For example, the subject line for a resignation email should be "Resignation – John Smith," but if you are organizing a meeting or other company event, a more appropriate subject line would be "Meeting Request – Monday at 10 am" or "Invitation to the company picnic."
Keep the body of the email short and to the point. This will ensure that everyone can read the email without getting overwhelmed. If you have a lot of information to share, it might be a good idea to break it up into separate emails.
The right tone is also part of figuring out how to address multiple people in an email. Try to avoid being too informal or using sarcasm — while one person might get what you’re trying to say, it might not be so for everyone.
Your email should also have proper formatting. This means using a professional font like Arial or Times New Roman while keeping your paragraphs as short as possible.
It is also vital to proofread the email and ensure it is free of grammar and spelling errors. Nothing says unprofessional like an email that is riddled with mistakes.
And finally, use suitable email sign-offs. This is especially important if you are addressing people from different organizations. "Sincerely" or "Best regards" are always safe choices. And of course, don't forget to include your credentials and proper email signature size in case someone wants to follow up with you.
Here is an example of how to address multiple people in an email:
To: Mr. John Smith, Ms. Jane Doe, Mr. Tim Jones
BCC: Ms. Andrea Lee
Subject: Meeting Request – Monday at 10 am
Hello Mr. Smith, Ms. Doe, and Mr. Jones,
I hope this email finds you all well. I am writing to see if any of you are available on Monday at 10 am for a meeting. Please let me know as soon as possible.
And in case you are wondering how to address a group of people in an email, here is another:
I am writing to see if anyone is available to meet on Monday at 10 am. I would like to discuss the progress of the project we are working on. Please let me know if that time works for you or if there are any conflicts.
Last updated Jul 08, 2022
Applies to: Other